Managing student transfers in UDISE Plus Student Release Request Management Module can feel confusing for many schools, especially when students move from one institution to another within the same state. Missing a step may delay approvals, transfer certificates, or student records.
If you are a school administrator, MIS operator, or UDISE Plus user, this step-by-step guide explains how to generate, approve, and track Student Release Requests in UDISE Plus within state, ensuring smooth student migration and accurate records.
What is Student Release Request Management in UDISE Plus?
The Student Release Request Management Module in UDISE Plus is used when:
- School A requests another school (School B) to release a student record.
- The student is currently mapped under School A but requires transfer approval from School B.
- Schools need to maintain updated enrollment and transfer records.
This module helps maintain accurate student migration data, transfer certificates, and enrollment continuity.
Part A : How School A Generates Student Release Request in UDISE Plus
Step 1: Login to UDISE Plus Portal
Login using your school credentials:
- Enter User ID
- Enter Password
- Select Current Academic Year
After login:
- A notification popup appears
- Click Close
Step 2: Open Student Release Request Module
From the left navigation menu:
Student Release Request Management → Student Release Request Management Within State
Now click: Go
Step 3: Generate Student Release Request Within State
Select: Generate Student Release Request Within State
Enter:
| Required Information | Details |
|---|---|
| Student PEN Number | 11-digit PEN |
| Date of Birth | Student DOB |
Then click:
Get Details
Important : Requests can only be generated for active students.
Step 4: Find PEN Number if Not Available
If the student’s PEN is missing, use Global Student Search.
You can search using:
- Student Name + Aadhaar Number
- Student Name + DOB
- Father Name
- Mother Name
- State Selection
This helps schools retrieve student details before initiating transfer requests.
Step 5: Enter Admission Information
Confirm the student is studying in School A by entering:
- Class
- Section
- Admission Date
- Remarks
Choose admission date from the calendar. Select remarks from dropdown.
Now click: Generate Student Release Request
A confirmation popup appears.
Click: Confirm
You will receive: “Release Request Successfully Generated” along with a request number.
Part B: How School B Approves Student Release Request in UDISE Plus
Once School A submits the request, School B must approve it.
Step 1: Login as School B User
Login with:
- User ID
- Password
- Current Academic Year
Close school information popup.
Navigate: Student Release Request Management → Within State → Go
Step 2: Open Pending Requests
Choose: Approve Student Release Request Within State
The inbox displays all pending requests.
Here you can view:
- Student details
- Request number
- Request source school
- Student information
Click the request number to open full details.
Step 3: Approve Student Release Request
Scroll down.
Select: Approve Request
System redirects to: Transfer Certificate (TC) Mark Dropout Module
For this tutorial choose: Left School Already with TC
Click: Confirm
Step 4: Submit Leaving Details
Enter the following information:
| Field | Action |
|---|---|
| Date of Leaving | Select date |
| Captcha | Enter code |
| Remarks | Add comments |
Click: Submit → Confirm
After successful submission, message appears:
Student successfully left school with Transfer Certificate and moved to Dropout module.
Important Guidelines Before Moving Student to Dropout
Before marking a student as dropout, ensure these profiles are complete:
✔ General Profile
✔ Enrollment Records
✔ Facilities Data
✔ Student Information Updates
Incomplete records may create data mismatches in UDISE Plus.
How to View Sent and Received Student Release Requests
UDISE Plus also provides tracking options.
View Received Requests
Navigate: Student Release Request Within State Inbox
Features:
- View all incoming requests
- Filter by request status
- Track approvals/rejections
View Sent Requests
Navigate: View Student Release Request Within State Sent
Available filters:
- Pending
- Approved
- Rejected
This helps schools monitor transfer activities efficiently.
UDISE Plus Student Release Request Timeline Rule
Schools must act within 3 days after receiving the request.
If no action is taken:
- MIS Officer may approve request
- MIS Officer may reject request
- Technical team intervention may be required
For issues, contact your district technical team or MIS officer.
FAQs
How can I generate Student Release Request in UDISE Plus?
Go to: Student Release Request Management → Within State → Generate Student Release Request
Enter PEN number and DOB, then submit details.
Can inactive students be transferred?
No. Only active students are eligible.
What if PEN number is unavailable?
Use Global Student Search to retrieve it.
How many days are allowed for approval?
Schools must respond within 3 days.
The UDISE Plus Student Release Request Management Module simplifies student transfer processes between schools within the state. By understanding both request generation (School A) and approval workflow (School B), schools can avoid delays and maintain accurate student records.